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Job No. 140370

  • Job Title:
  • Administrative Assistant, Academic Affairs #018119B
  • Employer:
  • Bellevue Community College
  • Location:
  • Bellevue , WA
  • Posting Date:
  • 08-Feb-2019
  • Description:
  • Description
    The Administrative Assistant reports to the Provost's Executive Assistant. This position will work under general supervision to perform duties relevant to the operation of the Academic Affairs. To be successful, the Administrative Assistant will be detail oriented and efficiency driven. They will engage positively and collaboratively with a diverse and multicultural campus community to promote college programs. The Administrative Assistant will need to have effective written and verbal communication skills, be a problem-solver, organized and dedicated to providing exceptional support with the following responsibilities:

    Provide administrative support and perform confidential duties for the Associate Vice President of Academic Affairs (AVPAA) and Associate Deans (ADs).
    Contribute to the achievement of the Academic Affairs division's purpose and the AVPAA' objectives and goals by planning, directing, and delivering support services in the Academic Affairs.
    Serve as primary point of contact for office, responsible for greeting visitors, problem-solving, troubles hooting, documenting, tracking, and follow-up.
    COMPREHENSIVE WAGE AND BENEFIT PACKAGE
    We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

    For more details about Bellevue College's excellent employee benefits, please visit Benefits section, next to Description section.

    ABOUT THE COLLEGE
    Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 45% students of color and over 1,800 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

    We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.
    ESSENTIAL FUNCTIONS/TYPICAL DUTIES
    Provide administrative supports to Associate Deans including project management, event coordination, developing and implementing data tracking systems.
    Serve as liaison with administrators, faculty, staff, and students, including outreach through internal communications (email, blog) and representation at meetings.
    Ensure effective operation by managing the Associate Vice President's appointment calendar; screening telephone calls. Ensure effective operation by managing the Associate Vice President's appointment calendar, screening telephone calls, and managing emergent situations.
    Coordinate and facilitate academic processes and operations in collaboration with Instructional administrators, division deans, program chairs, faculty, and/or staff.
    Develop and/or maintain operational processes and procedures for the Academic Affairs division and the Office of Academic Affairs.
    Compose and transmit correspondence on behalf of the Executive Dean and Associate Deans including confidential and sensitive information.
    Research and prepare draft reports, policies, procedures, and other documents.
    Provide administrative supports, such as maintain Academic Affairs SharePoint site, electronic and hard-copy files, organizational chart, office supplies and equipment; make travel arrangements, etc.
    Apply knowledge of state and college policies and procedures to resolve complaints, or refer individuals with confidential concerns to appropriate resources for assistance.
    Serve on college committees and task forces, as appropriate.
    Arrange for events, maintenance, and other services as needed.
    Perform related duties as required.
    QUALIFICATIONS/CORE COMPETENCIES
    MINIMUM QUALIFICATIONS:

    Associate's Degree in Education, English, Communications, Business Office Technology, or related field OR two years administrative support or managerial experience
    Three years' experience providing administrative support
    Ability to exercise independent judgment to prioritize and manage work, and to perform effectively under stress and while handling multiple simultaneous priorities
    Effective written and oral English communications skills, including ability to proofread reports, correspondence, and informational materials
    Ability to conduct research, compile, and analyze data
    Ability to establish and maintain effective working relationships with diverse students, faculty, staff, colleagues from other colleges, outside organizations, and general publics
    Intermediate to advanced skills in Microsoft Office Suite, Adobe, and other office software products
    DESIRED QUALIFICATIONS:
    Experience working in higher education or state government, and knowledge of federal, state, and local policies and procedures related to community colleges and instruction
    Experience in maintaining confidential information
    Experience in positively managing conflicts
  •  Contact information:
  • Bellevue Community College
  • Bellevue, WA 98007
  • United States
  • Employer's Website:
  • Visit Employer's website



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