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Job No. 140671

  • Job Title:
  • Accounting Assistant
  • Employer:
  • Dartmouth College
  • Location:
  • Hanover , NH
  • Posting Date:
  • 14-Mar-2019
  • Description:
  • Position Purpose
    Under minimal supervision, supports the Director, Dining Services Financial Operations. Performs routine and non-routine accounts payable, accounting, inventory and administrative tasks for several dining units. This is a one-year term position.

    Required Qualifications
    Minimum experience: Three- four years of business management/accounting experience; or the equivalent.
    Minimum education: Associate’s Degree with Business and Accounting course; or the equivalent.

    Preferred Qualifications
    Excellent oral, written and interpersonal communication skills.
    Ability to work independently and with initiative.
    Ability to pay close attention to detail.
    Knowledge of Excel and Word.
    In-depth knowledge of general accounting procedures
    Must be willing to undertake other responsibilities as requested.
    Commitment to diversity and to serving the needs of a diverse community.
    SEIU Level Not an SEIU Position
    FLSA Non-Exempt
    Employment Category Regular Full Time w/end date
    Department Contact for Cover Letter Matthew C Smith
    Equal Opportunity Employer
    Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

    Special Instructions to Applicants
    This is a one-year term position.

    Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

    Quick Link
    Key Accountabilities
    Key Accountabilities
    Accounts Payable
    • Processes invoices from Dartmouth and Tuck Dining locations, including verifying validity and accuracy.
    • Coordinates Dartmouth Dining’s vendor accounts, including reviewing statements, addressing missing invoices and credits and any other actions that ensure all accounts remain in good standing

    General Accounting
    • Reconciles cash deposit logs and reports/addresses any anomalies
    • Responsible for ensuring all NH Rooms and Meals Tax is accurately recorded and paid to the state
    • Processes internal transfers to collect and dining fees from other departments
    • Reconciles financial components of concessions events and ensures that fundraising groups are paid accordingly.
    • Works closely with the finance center to remedy any incorrectly assigned transactions in the Dartmouth GL.
    • Maintains financial records and archives according to Dartmouth, NH and Federal regulations.

    • Assists with verifying inventory records accurately reflect Dartmouth’s accounting hierarchy (chart string).
    • Assists with ensuring that inventory transfers between locations are accurately recorded in Dartmouth’s general ledger

    Office Administration
    • Assists with office administration duties, as required.
    • Maintains par stocks and assists with special requests for office supplies.
    • Distributes office mail as necessary.
    • Shares in telephone coverage for the department.
    • Performs seasonal and occasional projects, requiring accuracy, confidentiality, and timeliness.

    -- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
    -- Performs other duties as assigned.

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