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Job No. 141819

  • Job Title:
  • Accounting Assistant--Student Accounts
  • Employer:
  • Kennesaw State University
  • Location:
  • Kennesaw , GA
  • Posting Date:
  • 13-Feb-2020
  • Description:
  • MVR Report:
    This position WILL NOT require a satisfactory MVR (Motor Vehicle Report) as a condition of employment
    This position WILL require a satisfactory Consumer Credit check as a condition of employment. See for policy guidelines.
    Required Minimum Education:
    High school diploma or equivalent
    Req. Min. Years Related Exp.:
    Knowledge, Skills, & Abilities:
    Advanced data entry and 10 key skills
    Understands accounting processes and basic book keeping procedures (Accounts Payable, Accounts Receivable)
    Able to handle multiple tasks or projects at one time meeting assigned deadlines
    Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
    Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite with an emphasis on Excel, Abila, QuickBooks)
    Strong attention to detail and follow up skills
    Strong customer service skills and phone and e-mail etiquette

    High school diploma or equivalent

    Two (2) years related work experience
    Preferred Qualifications:
    Degree from an accredited institution of higher education in related field
    PeopleSoft software experience
    Previous accounting or financial services experience
    Job Purpose:
    Assists accountants with maintaining accounting records, processing transactions and reconciling accounts for the assigned department, location, unit and/or college.

    Key Responsibilities:
    Performs general accounting duties for the assigned area
    Prepares invoice packets and reviews expense reports and invoices, checking for compliance
    Reconciles accounts to general ledger
    Prepares assigned grants and/or contracts
    Manages assigned vendor accounts per established guidelines
    Provides administrative support to the department by monitoring department inbox and phones, data entry, journal entry, filing and scans documents
    Provides reports and queries as requested or assigned
    Communicates with vendors, faculty and staff regarding reimbursement request discrepancies

    Respond to customer service inquiries by phone and email
    Process deposits of university funds daily including department, third party ERP and individuals
    Review daily receipts for accuracy, resolving receipt errors if needed
    Monitor department receipts to ensure compliance
    Research and process interdepartmental payments posted by journal entry
    Operate and balance a cash drawer
    Perform daily close out functions such as balancing cash and preparing deposits
    Routinely inspect receipt books issued to departments
    Resolves serious customer service inquiries from departments
    Research bank adjustments and errors
    Performs surprise cash audits on petty cash custodians
    Reconcile the department clearing account and prepare ledger reconciliations
    Manage on and off-site storage of cashier’s receipt and paperwork
    Image daily receipts and ensure completeness and legibility
    Perform other office projects and related duties as required
    Provides refund generation support including data entry
    Handles void/stop pay and reissues checks as needed
    Set up third party contracts and student scholarships
    Posts mailed and drop box student payments and distributes incoming office mail
    Other duties as assigned
  •  Contact information:
  • Kennesaw State University
  • Kennesaw, GA 30144
  • United States
  • Employer's Website:
  • Visit Employer's website

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